The purpose of this Request for Proposals (RFP) is for the George Washington Regional Commission (GWRC) to solicit proposals to establish one or more contract(s) through competitive negotiation with one or more qualified source(s) to provide nonprofessional services as described herein for website design services for the GO Virginia Region 6 program.
NOTICE OF INTENT TO AWARD
Questions Submitted for RFP:
Q: What are the primary business drivers for issuing this RFP?
A: The RFP aims to refresh our website and overall digital footprint, including providing a navigable site for folks interested in our program.
Q: Can we please have details regarding the IT/System landscape at the George Washington Regional Commission (GWRC), that would be relevant to this project?
Q: Can you please share the current support team structure for IT support at the George Washington Regional Commission (GWRC)?
A: This information will not be shared at this time.
Q: Can the George Washington Regional Commission (GWRC), provide the availability of the resources from their team that will be allocated for this project?
A: One representative from the GWRC team will work with the third-party website designer throughout the course of the project.
Q: Please share details regarding customizations and interfaces.
A: All relevant information pertaining to this is in the RFP.
Q: Are systems currently hosted on-premise or on Cloud?
A: Not applicable.
Q: Is the George Washington Regional Commission (GWRC) good with remote work?
A: Not applicable.
Q: Is the George Washington Regional Commission (GWRC) good with offshore resources providing support?
A: Pursuant to the Virginia Public Procurement Act, bidders or offerors that are authorized to transact business in the state of Virginia are eligible for the RFP.
Q: Is this a new RFP or are there any incumbents?
A: This RFP is being issued for the first time.
Q: If there are incumbents, can we have the names and if possible, a copy of their past contract with the George Washington Regional Commission (GWRC)?
Q: Do you need a complete resume or a summary only?
A: A complete resume.
Q: Is there a budget limit for this project?
A: The estimated budget for the project is currently $7,000.
Q: Any major projects planned in coming years that vendors should be aware of?
Q: The $7000 dollars allocation mentioned in the RFP, is it just for the consultation services or is the total cost of the project?
A: The $7,000 is the current estimated overall budget for the project.
Q: Are you open to WordPress, Drupal, or other CMS platforms?
A: We use word press for our website.
Q: Will the new site require hosting to be provided?
Q: Is there a budget and timeline for this project?
A: The budget and timeline were provided in the RFP.
Do you want us to provide yearly maintenance?
Q: Do you have an estimate of how many pages you need created?
Q: How many pages are there to be migrated? T
A: To be clear, this is not a migration. It’s a refresh of our current site.
Q: Do you need an events calendar?
Q: Do you need a newsletter tool?
Q: Will you provide all static content, including images?
Q: Do you want us to provide content?
Q: Do you deliver content through infographics, white pages, blogs, podcasts, etc?
Q: Do you want us to design the User Interface and User Experience (UI/UX)?
Q: Do you want us to provide Wireframes?
Q: Do you want us to conduct user surveys or interviews?
Q: Is there a needed connection to third party entities such as a data warehouse?
Q: Do you want us to provide analytics?
Q: I would like to understand if GWRC accepts foreign vendors for this project.
A: As long as the company meets all requirements included in the RFP, in particular Authorization to Conduct Business in the Commonwealth, a company from outside the USA can submit a proposal. Foreign Business Entities, as defined by the Virginia State Corporation Commission, must qualify to conduct business in Virginia through the Virginia State Corporation Commission.
Q: Will you require ongoing maintenance?
A: No, we will not require ongoing maintenance.
Q: Will you require hosting?
A: No, we will not require hosting.
Q: Are we reskinning the current site (i.e. are we doing a 1-1 match) or will there be a concurrent initiative to refresh/add copy?
A: We will be refreshing what is currently on the website and removing content that is excessive.
Q: Will GO Virginia Region 6 be providing image collateral and licensing or do you need us to do this for you?
A: No, we will not need a third party to assist with licensing.
Q: Do you have a branding guide?
A: No, we do not have a branding guide.
Q: Can you please define “Work Product?”
A: Work product refers to the deliverables in the project, i.e., draft mockups.
Q: Are you flexible with your budget? I’ve taken a look at some of these requirements. Respectfully, I don’t believe all of this can be done well for that budget unless you don’t want a cohesive experience across the site. You’d get better results if you increased your budget to $10K. At the very least add a change budget of $3K. I’m not saying it’s impossible, but at the current budget you’ll be finding yourself making a lot of compromises.
A: Our estimated budget for the project is currently $7,000 but we will accept offers over that estimate.
GO Virginia Region 6 sought proposals for three (3) components of their Growth and Diversification plan update:
- Seeking Consultant for Growth and Diversification Plan Update – Workforce/Talent Development Stakeholder Engagement
- Seeking Consultant for Growth and Diversification Plan Update – Entrepreneurial Ecosystem Planning
- Seeking Consultant for Growth and Diversification Plan Update – Regional Site Prioritization
GO Virginia Region 6 sought proposals through a competitive negotiation with a qualified source to provide nonprofessional services. These services are being procured through the small purchase policy.
Below are answers to questions that GO Virginia Region 6 received about these solicitations:
Seeking Consultant for Growth and Diversification Plan Update – Regional Site Prioritization
Q: In regards to #1. Inventory all sites and buildings within the Region 6 footprint, does Region 6 want an inventory of all buildings within the Region 6 footprint?
A: No. The Region 6 Council would like an inventory of all sites eligible for development in the region and if there are any buildings currently on those sites.
Q: In regards to #5. Rank order each site in terms of cost to tier the site to a Tier 4 on VEDP’s ranking scale versus potential return on investment based on Region 6’s targeted industry clusters and what would be a potentially viable industry/industries at that location, would the Council like each site to be characterized during this analysis?
A: No. The Region 6 Council would like an inventory of all sites eligible for development in the region, their current Tier rating (based on VEDP’s site scoring) if the site is characterized, and if so, what the cost would be to bring the site up to a Tier 4. The Council would like the consultant to develop a ranking system in which to prioritize sites for characterization and moving up the tiering scale.